Question 1

How do I create a new seating plan?

Accepted Answer

| The easiest way is to follow the on-screen tutorial that will appear if you haven't yet created a seating plan.

Either click the 'Create new seating plan button' on the home page, or select the link from the 'Seating plans' menu.
From the drop down menu, select the class that you wish to make a seating plan for. If this list is empty: How do I import a new class?

Next, select the classroom that you wish to put the students into. If this list is empty: How do I create a new classroom?

| If your school has a Platinum subscription, you will see a second box labelled 'School classrooms'. Instead of creating your own classroom, you can search for one created by any other teacher in your school and use that instead.

Click 'Create seating plan'.
Assuming your class fits into your classroom, a random seating plan will have been created. Now it's time to customise it.
The controls at the top allow you to automatically generate seating plans based on a variety of constraints, including 'Avoid mode' (to keep troublesome students separated) and new 'Social distancing mode' (which forces gaps between students). How do I sort by grades?

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Question 2

How do I import a new class?

Accepted Answer

|| Teachers at schools with a Platinum subscription should ignore this guide. Your classes are automatically synchronised with your school's database.

| The easiest method is to follow the tutorial that will automatically run if you haven't yet imported any classes.

From the top menu, go to Classes -> Import new class.

Give your class a name and enter a subject.
All classes must have an expiry date, after which it will be deleted. This defaults to one year from today, but feel free to change it by clicking on the date and selecting a new one from the pop up. Find out more here: Why does my class/seating plan have an expiry date?
Copy and paste the data from a spreadsheet (such as Microsoft Excel) directly into this area by using the keyboard shortcut Ctrl-V (or Cmd-V on a Mac):

The box will automatically expand to accommodate your data. Now press Next.

Mega Seating Plan has tidied up your data and attempted to intelligently match your data to the correct columns. If the first line of your pasted data included headings or titles, make sure this box is ticked.

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Question 3

How do I create a new classroom?

Accepted Answer

| The easiest way to create a new classroom is to follow the tutorial that will appear if you haven't created one yet

Click 'Create new classroom' on the home page or on the top menu, go to Classrooms -> Create new classroom.

Give your room a name.
In the box, click to add a seat, click again to remove the seat, and drag/drop to move seats around. The counter at the top will let you know how many seats are in your classroom. Each seat can accommodate one student. Don't worry if your classroom doesn't fill the space available: empty space will be trimmed automatically.

| Rather than thinking of each seat as an individual student desk, think of it is as a position that a student can sit at: it doesn't matter which way the student is facing. You can form nearly any shape of desk by adding seats to the correct positions.

To add decorations (such as whiteboards, doors or sinks) or circular desks, right click and select from the context menu.

When you're happy with your layout, click 'Create classroom'.

Question 4

How do I share a seating plan with a colleague?

Accepted Answer

| If your school has a Platinum subscription, all seating plans within your school can be viewed by going to 'Seating plans' -> 'List all plans in my school' from the menu bar.

Before you can share a seating plan with a co-worker, you must first add them as a colleague in Mega Seating Plan. This can be done from the landing page after you first sign in (megaseatingplan.com/home). Enter the email address of your colleague's account into the box and click 'Add'.

Adding colleagues

Next, go to the seating plan you wish to share. All colleagues you have added will appear in the 'Share plan' panel. Use the radio buttons to choose which colleagues you wish to have permission to access your seating plan, and whether they should be allowed 'View only' or 'Editable' permissions.

Sharing a plan

Question 5

Can I view seating plans for other teachers in my school?

Accepted Answer

Yes. All teachers in schools with a Platinum subscription automatically have access to the seating plans of every other teacher in their school. This is great for cover lessons.

From the 'Seating plans' menu at the top, simply choose 'List all plans in my school'.

From the dropdown boxes, choose either a teacher or a class that you would like to access the seating plans for.

Question 6

How do I add photos to my seating plans?

Accepted Answer

|| Photographs on seating plans are available to all users on Silver, Gold or Platinum plans. Photographs are automatically imported for those on the Platinum (UK) plan, so these instructions do not apply.

On the home page, click 'Manage photos' next to the class you wish to add photos for.

Next to each student, either drag an image file into the box, or click to browse for it. The photograph will be uploaded and will appear on your seating plans when photos are switched on.

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